Enva are seeking to fill a number of vacancies at their base in Portlaoise.
Industrial Services Accounts Administrator
Main Purpose of Role:
To carry out accounts and administration work associated with the Industrial Services Division and to assist with other areas as and when required.
Duties & Responsibilities:
Primary Duties
- Check and confirm all sales invoices relating to Industrial Services ensuring all is in order- this must be kept up to date daily.
- Prepare and review credit notes and deal with accounts queries
- Record and account for accruals where applicable for Industrial Services – this must be kept up to date daily, input into OC.
- Sales & margins report to be updated daily, monitored and variances highlighted to management
- Prepare all information for month end accounts in a timely and efficient manner, as per Enva internal and Group deadlines/ timelines
- Preparing and submitting both financial and customer specific weekly and monthly reports as required
- Assist in preparing budgets and forecasting
- Liaise with the finance department regarding credit checks for new customers and new suppliers and set up new accounts
- Participation in ad hoc finance projects as required
- Prepare, log, record etc. driver hours, wages, annual leave etc
Other Duties
- Assist in the daily operations and planning and arranging of works and ongoing projects in the most cost efficient and effective manner possible, according to business/ customer needs and in conjunction with the Services & Compliance Manager.
- Input all data relating to works in a timely and efficient manner and in accordance with the standard procedure (i.e. accurate information regarding pricing, compliance etc.).
- Monitor and manage the receipt and close out of all required and relevant paperwork from drivers, e.g log sheets, inspection sheets etc
- Deal with and address collection discrepancies immediately and re-charge in a timely manner.
- Support the Industrial Services management team with the coordination, facilitation and implementation of other requirements for the division
- Communicate any issues that arise to the Manager promptly
- Attend meetings as required
- Suggest & implement improvements to increase the efficiency of the department
Education/ Experience required:
- Minimum Leaving Certificate qualification
- Additional qualification and experience in accounts or administration, would be a distinct advantage
- Computer literate with very strong working knowledge of MS Word, Excel and Outlook and CRM databases; experience of Microsoft Navision a distinct advantage
- Excellent telephone manner, communication and interpersonal skills
- Ability to work on own initiative and as part of a wider team
- Ability to work to daily deadlines
To Apply
To apply please send an email to humanresources@enva.com
Finance Administrator
Reporting to: Finance Supervisor, or as directed
Division: Enva Group
A vacancy has arisen for an Administrator within the Enva Group based at Portlaoise. The successful candidate will be an individual who possesses a positive “can do” attitude and has excellent communication skills.
The position will involve the following main duties:
- Responsible for raising customer invoices and maintaining the invoice log for a large client (including proactively managing the return of purchase orders and ensuring queries are resolved on a timely basis)
- Issue of back up documents and schedules to client to facilitate payment of invoices
- Process contractor schedules and invoices for payment relating to works
- Maintaining detailed reports for various departments and combining them into a master file
- Ensuring PO’s are on file prior to commencement of works
- Be the point of contact for a large client and deal with any queries as they arise
- Liaise with Local Authorities, maintaining and creating good relationships and lines of communication
- Ad hoc Reception cover and other administrative duties as required
The following skills/experience are essential: –
- A good working knowledge of invoicing and purchase order systems
- Excellent computer literacy with strong working knowledge/ experience in Excel essential
- Credit Control experience desirable
- Strong communication and interpersonal skills
- Excellent numeric and organisational skills
- Ability to work methodically through problems with excellent attention to detail
- Ability to work under pressure and meet tight deadlines
The above description is a general outline of the requirements of the role. It is not intended to be exhaustive and may be added to in the future depending on the needs of the business.
To Apply
To apply please send an email to humanresources@enva.com
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